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1. Introduction

1.1 CHICOSUDO is committed to safeguarding the privacy of its website visitors; in this policy CHICOSUDO explain how it will treat your personal information.
1.2 By using CHICOSUDO’s website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

2. Collecting personal information

2.1 CHICOSUDO may collect, store and use the following kinds of personal information:

• information that you provide to us when registering with our website (including your email address);
• information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including your name and email address);,
• information relating to any donations you make you make of our projects, event tickets, or any other transactions that you enter into through our website (including your name, address, telephone number, email address, card details, bank details and gift aid declarations);
• information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication);
• any other personal information that you choose to send to us.

2.2 Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.

3. Using personal information

3.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages. 3.2 CHICOSUDO may use your personal information to:

• administer our website.
• personalise our website for you;
• enable your use of the services available on our website
• Collect gift aid from eligible donations;
• send statements, invoices and payment reminders to you, and collect payments from you;
• Send you both marketable and non-marketing commercial communications;
• send you email notifications that you have specifically requested;
• (j) send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter by emailing / or calling +265 998030018);
• Send you marketing communications relating to our charity or the project fundraisers which CHICOSUDO think may be of legitimate interest to you, by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);
• Provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
• Deal with enquiries and complaints made by or about you relating to our website;
• Keep our website secure and prevent fraud.

3.3 If you submit personal information for publication on our website, CHICOSUDO will publish and otherwise use that information in accordance with the licence you grant to us.
3.4 Your privacy settings can be used to limit the publication of your information on our Website and can be adjusted using privacy controls on the Website.
3.5 CHICOSUDO will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party’s direct marketing.
3.6 All our Website financial transactions are handled through our payment services providers; o Stripe for credit and debit card payments
o PayPal for credit and debit card payments
o GoCardless for direct debit payments.

You can review the provider’s privacy policy on their respective Websites. CHICOSUDO will share information with our payment services providers only to the extent necessary for the purposes of processing payments you make via our Website, refunding such payments and dealing with complaints and queries relating to such payments and refunds.

4. Disclosing personal information

4.1 CHICOSUDO may disclose your personal information to any of our employees, officers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
4.2 CHICOSUDO may disclose your personal information:
• to the extent that CHICOSUDO is required to do so by law;
• in connection with any ongoing or prospective legal proceedings;
• in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
4.3 Except as provided in this policy, CHICOSUDO will not provide your personal information to third parties.

5. International data transfers

5.1 Information that CHICOSUDO collect may be stored and processed in and transferred in the country to any other countries where CHICOSUDO have partners inorder to enable us to use the information in accordance with this policy.
5.2 Personal information that you publish on our Website or submit for publication on our Website may be available, via the internet, around the world. CHICOSUDO cannot prevent the use or misuse of such information by others.
5.3 You expressly agree to the transfers of personal information described in this Section 5.

6. Retaining personal information

6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that CHICOSUDO comply with our legal obligations in relation to the retention and deletion of personal information.
6.2 Personal information that CHICOSUDO process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 Notwithstanding the other provisions of this Section 7, CHICOSUDO will retain documents (including electronic documents) containing personal data:
(a) to the extent that CHICOSUDO are required to do so by law;
(b) if CHICOSUDO believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

7. Security of personal information

7.1 CHICOSUDO will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
7.2 CHICOSUDO will store all the personal information you provide on our secure (password and firewall-protected) servers which are monitored and serviced by an accredited IT contractor. A firewall is a protective system that lies between our network and the Internet, preventing unauthorized use and access to data held by us.
7.3 All electronic financial transactions entered into through our Website will be protected by encryption technology.
7.4 You acknowledge that the transmission of information over the internet is inherently insecure, and CHICOSUDO cannot guarantee the security of data sent over the internet.
8. Amendments
8.1 CHICOSUDO may update this policy from time to time by publishing a new version on our Website.
8.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
8.3 CHICOSUDO may notify you or not about changes to this policy by email or letter.
9. Your rights
9.1 You may instruct us to provide you with any personal information CHICOSUDO hold about you; provision of such information will be subject to:
(a) the payment of a fee (currently fixed at £10.00); and
(b) the supply of appropriate evidence of your identity (for this purpose, CHICOSUDO will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
9.2 CHICOSUDO may withhold personal information that you request to the extent permitted by law.
9.3 You may instruct us at any time not to process your personal information for marketing purposes.
9.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or CHICOSUDO will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
10. Third party Websites
10.1 Our Website includes hyperlinks to, and details of, third party Websites.
10.2 CHICOSUDO have no control over and are not responsible for, the privacy policies and practices of third parties.
11. Updating information
11.1 Please let us know if the personal information that CHICOSUDO hold about you needs to be corrected or updated.
12. Cookies
12.1 Our Website uses cookies.
12.2 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a CHICOSUDO’s website server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
12.3 Cookies may be either “persistent” cookies or “session” cookies; a persistent cookie will be stored by a CHICOSUDO web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the website browser is closed.
12.4 Cookies do not typically contain any information that personally identifies a user, but personal information that CHICOSUDO store about you may be linked to the information stored in and obtained from cookies.
12.5 CHICOSUDO use only session cookies on our Website.
12.6 The names of the cookies that CHICOSUDO use on our Website, and the purposes for which they are used, are set out below:
(a) CHICOSUDO use PHPSESSID cookies on our Website to recognise a computer when a user visits the Website, track users as they navigate the Website, enable the use of a shopping cart on the Website, improve the Website’s usability, analyse the use of the Website.
12.7 Most browsers allow you to refuse to accept cookies; for example:
(a) in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking “Tools”, “Internet Options”, “Privacy” and then “Advanced”;
(b) in Firefox (version 39) you can block all cookies by clicking “Tools”, “Options”, “Privacy”, selecting “Use custom settings for history” from the drop-down menu, and unticking “Accept cookies from sites”; and
(c) in Chrome (version 44), you can block all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Content settings”, and then selecting “Block sites from setting any data” under the “Cookies” heading.
12.8 Blocking all cookies will have a negative impact upon the usability of many Websites.
12.9 If you block cookies, you will not be able to use all the features on our Website.
12.10 You can delete cookies already stored on your computer; for example:
(a) In Internet Explorer (version 11), you must manually delete cookie files;
(b) in Firefox (version 39), you can delete cookies by clicking “Tools”, “Options” and “Privacy”, then selecting “Use custom settings for history” from the drop-down menu, clicking “Show Cookies”, and then clicking “Remove All Cookies”; and
(c) in Chrome (version 44), you can delete all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Clear browsing data”, and then selecting “Cookies and other site and plug-in data” before clicking “Clear browsing data”.
12.11 Deleting cookies will have a negative impact on the usability of many Websites.
13. Our details
13.1 This Website is hosted by and being operated by Chitani Community Sustainable Development Organization .
13.2 CHICOSUDO are registered with the Malawi Government under The Trustees Cooporation Act 05:03 of the Malawi Constitution with a certificate number TR/INC 2324 and our registered office is at John Kwaja Village, GVH Kumponda, Senior Chief Kapeni, PO Box 2526, Blantyre, Malawi.
14.3 Our principal place of business is at Malinda Building, Ken Market .
14.4 You can contact us by writing to the business address given above.